Here are some different levels of scanning and capture, that will help you move paperless in small steps:
- Basic Scanning - most offices do this today to create a paperless environment. They are leveraging either their scanning MFP/Copier/Fax, or they have desktop scanners.
- Advanced Scanning - this level is usually accomplished through utilizing additional software to aid in the scanning and organization of documents. Some software at this level includes OCR Software, OCR to PDF, and tools to organize your scanned images.
- Basic Capture - Document Capture software provides tools to make the whole scanning and capture process more efficient, and typically utilizes barcodes and barcode processing, advanced OCR, Advanced Data Extraction, etc.
- Advanced Capture - Advanced Capture Software provides all the bits and pieces needed to facilitate an environment with minimal paper, and provides maximum efficiency through extensive feature set. An example would be a SharePoint Imaging application that not only allows capture, but also links directly into Microsoft SharePoint.